{"id":3236,"date":"2021-03-26T20:17:52","date_gmt":"2021-03-26T20:17:52","guid":{"rendered":"https:\/\/fx5.com\/en-gb\/?p=3236"},"modified":"2021-06-30T23:20:00","modified_gmt":"2021-06-30T23:20:00","slug":"18-mistakes-ttb-audit","status":"publish","type":"post","link":"https:\/\/fx5.com\/en-gb\/18-mistakes-ttb-audit\/","title":{"rendered":"18 Ways \u201cSmall\u201d Mistakes Can Cost You Big With The TTB"},"content":{"rendered":"\n

The TTB: A letter with their name on it in your <\/span>mailbox<\/span> is enough to make any distillery owner\u2019s heart skip a beat. <\/span>If you have a DSP license, the TTB wants to hear from you<\/span> \u2013 whether you\u2019re in production or not. It\u2019s important to cover your ass(<\/span>ets<\/span>) <\/span>with proper tracking<\/span>, <\/span>reporting<\/span>, and filing<\/span> <\/span>from the very beginning \u2013 or you could wind up <\/span>in hot water<\/span>.<\/span> <\/span><\/p>\n\n\n\n

We get it \u2013 there\u2019s a lot of moving parts to account for<\/span>. You can read the full TTB <\/span>list<\/span> of <\/span>Common Compliance and Tax Issues<\/span><\/a>, but in the meantime we\u2019ve compiled a quick list for you of <\/span>18<\/span> small <\/span>mistakes<\/span> that<\/span> <\/span>you <\/span>may<\/span> not think much of \u2013 but could end up costing you big<\/span>. <\/span> <\/span><\/p>\n\n\n\n

 <\/span><\/p>\n\n\n\n

1. Failure to pay FET correctly and\/or on <\/span><\/b>time.<\/span><\/b> <\/span><\/p>\n\n\n\n

While \u201cone day late\u201d may not seem like a huge deal, according to the TTB: \u201cFailure to file and make tax return payments timely, on or before the close of business on the prescribed last day for filing, subjects DSP proprietors to penalties, interest, and tax additions<\/span>\u201d<\/span> <\/span>as well as <\/span>a $1,000 fine and up to 1 year of imprisonment for each occurrence of failure to file.<\/span> <\/span><\/p>\n\n\n\n

Jail time? No thanks!<\/span> <\/span><\/p>\n\n\n\n

2. Failure to submit operations reports monthly.<\/span><\/b> <\/span><\/p>\n\n\n\n

Monthly operations reports are due to the TTB no later than the 15th day of the month<\/span> following the reporting period \u2013 even if you didn\u2019t produce any spirit that month!<\/span> <\/span><\/p>\n\n\n\n

3. Failure to maintain complete proper records of operations for 3 years.<\/span><\/b> <\/span><\/p>\n\n\n\n

The TTB requires each DSP to keep all records for a minimum of 3 years<\/span> from the date of <\/span>each<\/span> <\/span>report<\/span>.<\/span> <\/span><\/p>\n\n\n\n

4. Not recording proof\/fill tests<\/span><\/b>.<\/span><\/b> <\/span><\/p>\n\n\n\n

As a rule of thumb, you should be performing at least three Bottle Proof & Fill Tests per <\/span>bottling run – testing one bottle from the beginning, middle and end of each run.<\/span> Watch <\/span>a<\/span> <\/span>video<\/span><\/a> <\/span>on how you can perform these fill tests using <\/span>DISTIILL x 5<\/span><\/a> software.<\/span> <\/span><\/p>\n\n\n\n

5. Recording inaccurate bottle proof by more than the allowed variance.<\/span><\/b> <\/span><\/p>\n\n\n\n

Read the regulations for allowed variances <\/span>here.<\/span><\/a> <\/span><\/p>\n\n\n\n

6. Failure to include a signature on inventory <\/span><\/b>summaries<\/span><\/b>.<\/span><\/b> <\/span><\/p>\n\n\n\n

The TTB cites this error as the most frequent violation of inventory <\/span>record-keeping<\/span> <\/span>requirements.<\/span> <\/span><\/p>\n\n\n\n

7. Contents do not match label description<\/span><\/b>.<\/span><\/b> <\/span><\/b> <\/span><\/p>\n\n\n\n

Proof, Fill, Class, Type, State, <\/span>etc<\/span>.<\/span> <\/span><\/p>\n\n\n\n

8. Inaccurate gauging of formulated products.<\/span><\/b> <\/span><\/p>\n\n\n\n

The TTB notes that DSPs frequently record the gauge<\/span>d volume<\/span> incorrectly when they transfer <\/span>alcohol <\/span>from place to place. <\/span>The<\/span>y<\/span> recommend making <\/span>routine gauging of spirits in storage and <\/span>processing part of your <\/span>standard operating procedures to avoid inconsistencies or <\/span>inaccurate<\/span> <\/span>data.<\/span> <\/span><\/p>\n\n\n\n

9. Putting sugar in things <\/span><\/b>it<\/span><\/b> shouldn’t be in.<\/span><\/b> <\/span><\/p>\n\n\n\n

Please, don\u2019t put sugar in your bourbon.<\/span> <\/span>It\u2019s illegal! <\/span> <\/span><\/p>\n\n\n\n

10. Having unlabeled<\/span><\/b> or open<\/span><\/b>, filled bottles.<\/span><\/b> <\/span><\/b> <\/span><\/p>\n\n\n\n

If there\u2019s booze in it, it <\/span>has <\/span><\/i>to<\/span> be labeled and closed<\/span>.<\/span> <\/span><\/p>\n\n\n\n

11. Breaking cases <\/span><\/b>before <\/span><\/b>moving product out of bond. <\/span><\/b> <\/span><\/p>\n\n\n\n

12. Holding inadequate bond. <\/span><\/b> <\/span><\/p>\n\n\n\n

If your inventory is worth $100k in FET and you only have $50<\/span>k<\/span> in bond, that is inadequate.<\/span> <\/span><\/p>\n\n\n\n

13. Not physically removing inventory from the DSP when sold the tasting <\/span><\/b>room, or<\/span><\/b> selling bonded inventory in the tasting<\/span><\/b> room<\/span><\/b>.<\/span><\/b> <\/span> <\/span><\/p>\n\n\n\n

All product in a tasting room <\/span>has<\/span><\/i> to<\/span> be removed from bond.<\/span> <\/span><\/p>\n\n\n\n

14. Changes in DSP, location, ownership, etc., not reported within 30 <\/span><\/b>days<\/span><\/b>.<\/span><\/b> <\/span><\/p>\n\n\n\n

15. Unapproved facility modifications<\/span><\/b>.<\/span><\/b>  <\/span><\/p>\n\n\n\n

16. Failure to properly label\/identify equipment<\/span><\/b> and <\/span><\/b>vessels<\/span><\/b>.<\/span><\/b> <\/span><\/p>\n\n\n\n

It should be clear to any government compliance personnel who enters your distillery at any <\/span>time where the tanks, stills, and fermenters are located, and what is in the tanks.<\/span> All structures, <\/span>areas, apparatus, and equipment must be marked with a unique serial number.<\/span> <\/span><\/p>\n\n\n\n

17. Not paying losses on inventory shortages.<\/span><\/b> <\/span><\/p>\n\n\n\n

Shortages are usually found in cased finished goods inventory. When the recorded quantity is greater than the quantity determined by physical inventory, the difference is an unexplained shortage. DSPs must pay taxes on these <\/span>shortages. <\/span>It is important to understand the difference between a loss and a shortage!<\/span> <\/span><\/p>\n\n\n\n

18. Inadequate security on buildings and tanks.<\/span><\/b> <\/span><\/p>\n\n\n\n

The TTB requires adequate security measures that will “protect the revenue.\u201d This means <\/span>that<\/span> <\/span>all buildings, indoor and outdoor tanks must have secure locks that meet TTB requirements.<\/span> <\/span><\/p>\n\n\n\n

The TTB publishes audit data for past years on their website. We sorted through recent paperwork and did some quick math, and found the <\/span>average <\/span><\/b>audit fee seen by craft distilleries was $71,000 in 2020, and $146,000 in 2019. If you are not confident in your current <\/span>tracking and reporting <\/span>system, there can be serious risk involved. <\/span> <\/span><\/p>\n\n\n\n

The easiest way to <\/span>make sure your reports match up and are accurate is to utilize a software system that <\/span>will alert<\/span> you if there is any missing information or miscalculated\/misa<\/span>ligned numbers.<\/span> Trying to run and operate a distillery and stay on top of your TTB reports <\/span>can at times feel <\/span>impossible<\/span>, <\/span>but <\/span>making a comeback from TTB fines and penalties can be<\/span> even more<\/span> brutal. <\/span> <\/span>Let us do the hard stuff for you!<\/span> <\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

The TTB: A letter with their name on it in your mailbox is enough to make any distillery owner\u2019s heart skip a beat. If you have a DSP license, the TTB wants to hear from you \u2013 whether you\u2019re in production or not. It\u2019s important to cover your ass(ets) with proper tracking, reporting, and filing from the very beginning \u2013 or you […]<\/p>\n","protected":false},"author":5,"featured_media":3354,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_gallop_menu_shadow":false,"content-type":"","inline_featured_image":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[25],"tags":[37,38,21,27,39,40,41,17],"class_list":{"0":"post-3236","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-distiller-resources","8":"tag-audit","9":"tag-distillery-inventory","10":"tag-distillery-management","11":"tag-dsp","12":"tag-fet-return","13":"tag-proof-tests","14":"tag-reporting-mistakes","15":"tag-ttb","16":"entry"},"yoast_head":"\n18 TTB Mistakes That Can Cost You Big<\/title>\n<meta name=\"description\" content=\"We get it \u2013 there\u2019s a lot of moving parts to account for running a distillery business. 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